Point of Use Specialist - Fulltime - Days (7a-3:30p) - Wyandotte

GENERAL SUMMARY:

The Point of Use Specialist will have overall ownership and accountability for supporting the procedural case cart picking function and proper documentation of supplies used and returned for the procedures/services assigned. The focus for this position will be to conduct the case cart picking function for procedural supplies in the Operating Room inventory locations, provide support to Clinicians including RN Circulator, Scrub Tech and Physician(s) during procedures, and performing audits/reconciliation after the cases to ensure proper documentation and inventory management. Assists with inventory management and optimization activities in order to minimize stock outs, overstock situations and coordinate and control supply expenses and primarily support seamless product flow in the OR. Ensures accurate documentation occur on Epic Medical Record during the procedure. The Point of Use Specialist will be required to support the Circulators and other clinical staff to ensure all preference card listed products are available prior to the surgeries and to enhance the picking and documentation processes.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

·       Completes the case cart picking for items that live within Operating Room Inventory Locations, including sterile processes trays that are stored within Operating Room Inventory Locations

·       Utilizes PeopleSoft Point of Use technology to scan all supply items onto patient encounter to be used during surgical procedure and returned to inventory for lack of use; include all necessary documentation i.e. quantity opened, quantity hold.

·       Provides direct, hands-on support to Clinical team (RN Circulator, Scrub Tech and Physician(s)_ during procedures within the Operating Room including obtaining additional supplies during the case that was not originally delivered from the pick tickets, scanning and recording the addition to the case.

·       Responsible for rapidly looking up PeopleSoft item numbers at the request of the Clinician to support proper documentation.

·       Serves as the primary communicator between Supply Chain Management and Surgical Services to inform surgical teams of daily new inventory products and product locations, product stock outs, and product substitution.

·       Responsible for enforcing HFHS Vendor protocols within the sterile core of the Operating Room

·       Performs product put-away activities for unused items returned from surgical procedure. 8. Responsible for managing the daily reports within POU system i.e. (Overdue Orders, Backorder, Low Stock, Out of Stock, Nearing Expiration, Bill only) and all other reports that fall under this role.

·       Support hospital site and systemwide Preference Card maintenance process; communicating bin location changes to be reflected and updated on Epic pick tickets.

·       Responsible for managing the inventory supply activity within the assigned OR rooms and ensuring proper PeopleSoft Point of Use patient encounter information reflects to the best of your knowledge, all supply utilization during respective surgical procedure.

·       Responsible for managing the daily expiration inspection of all products entering Operating Room

·       Responsible for managing the receipt and replenishment of supplies and the timely return of unused supplies to their appropriate areas.

·       Work with the Supply Chain and Clinical leadership to create and implement best practices within the department.

·       Interact and maintain positive employee relations with physicians, clinical nurses and technicians on a daily basis.