Director, Procurement to Payment

PRINCIPLE DUTIES AND RESPONSIBILITIES:

1. Knows, understands, incorporates, and demonstrates the HFHS vision and values in behaviors, practices and decisions.
2. Directs the shared service P2P department for the corporate and market entities of HFHS.  Directs the consolidation of localized procurement and accounts payable functions to the HFHS corporate supply chain information system.
3. Directs the assessment, design, development, and operations of the accounts payable function of HFHS, directly ensuring stewardship of the financial resources of the organization as it relates to the expenditures cycle and accounts payable processing and the use of related system reports.
4. Provides direction of the activities between requisitions, purchase orders, and payments, balancing efficiency against risk.
5. Oversees and/or provides technical guidance and performs technical research, in accordance with generally accepted accounting principles and auditing standards on issues related to the P2P expenditure cycle.

6. Develops, maintains, and analyzes daily, weekly and monthly key metrics, tracking systems and reports related to P2P activities to assist leadership in monitoring the health and progress of specific high-visibility/risk areas and the overall processes.  Responds to ad hoc information requests through identification of end user requirements and the development of reports that effectively present the information requested.
7. Directs, operates, and monitors the accounts payable system for the corporate expenditures and select departmental/market entities.  Duties include but are not limited to: timely payment of vendors, monitoring various reports, running ad hoc queries, annual 990 data reporting, annual 1099 reporting, escheat reporting, patient refunds, coordinating efforts with other supply chain management functional areas, and applicable government reporting to ensure accurate and timely accounts payable services, honoring IRS, state, municipal and foreign requirements.
8. Proactively identifies control weaknesses; evaluates develops, and implements relevant process controls.  Serves as a liaison to auditors, responds to external/internal audit activities related to the expenditure cycle, and accounts payable, ensuring the design and implementation of appropriate controls that ensure the continued integrity of the financial records.  Develops and implements appropriate corrective action plans as needed.
9. Partners effectively and maintains strong customer relationships with other team leaders in SCM, Accounting, Tax, Audit, Legal, and other functional areas and with vendors to ensure efficiency of process flow, optimization of resource utilization, adherence to controls, policies and procedures and to appropriate segregation of duties.  Provides P2P leadership to formal teams including SRT and other steering committees as necessary.
10. Identifies, evaluates and recommends methods of streamlining P2P operations and supports use of advanced payment processes (i.e. P-Card/ERS/EDI/EFT) in alignment with organizational initiatives and departmental goals to improve process efficiencies and cash management strategies.
11. Proactively partners with market, business unit executives, and business leaders to provide leadership and oversight for readiness, go-live and cutover activities in the implementation of P2P into a shared services environment.
12. Monitors best practices within procurement and accounts payable and the healthcare industry to continue to introduce better ways to improve the effectiveness and customer satisfaction of the procurement and accounts payable functions.
13. Proactively identifies opportunities to improve processes with the objective of increasing the value of P2P functions through process improvement methodologies such as LEAN and Six-Sigma.
14. Develops, manages, and monitors compliance with accounts payable information systems, accounting and operational policies and procedures to ensure appropriate internal controls for the HFHS tax and audit teams and ensure the integration of accounting functions that contribute to system-wide operational effectiveness.
15. Provides guidance and direction for the correct authorization of funds pathway (check requisitions, purchase order, non-purchase order, voucher, purchasing card, and expense report) of acquiring goods and services to the markets and business units.
16. Oversees the review and processing of expense and capital purchase requisitions and the issuance of purchase orders ensuring consistency with established policies, procedures and HFHS GPO and sourcing contracts and agreements.
17. Reviews and directs the initiation of claims against suppliers for unsatisfactory materials and equipment.
18. Directs the preparation of necessary forms, records and written reports consistent with the transactions and activities of the procurement management process.
19. Interacts with HFHS supply chain management leaders and finance controllers across the organization in support of procurement and accounts payable operations activities.
20. Maintains a working knowledge of applicable federal, state and local laws/regulations; the HFHS compliance program and code of conduct; as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior.

EDUCATION/EXPERIENCE REQUIRED:

• Bachelor’s Degree in accounting, business administration, supply chain management or a related field required.  Master’s Degree preferred.
• Eight (8) years of progressively responsible accounting or procurement experience in a multi-entity and multi-level organization.
• Knowledge of healthcare operations and supply chain management approaches along with an understanding of supply chain management principles and practices required.  Knowledge of PeopleSoft Finance and Supply Chain software preferred.
• Experience in driving change in a multi-hospital system in supply chain management or accounts payable, preferably in PeopleSoft ERP/Supply Chain applications.  Must possess excellent leadership skills and is comfortable leading in a team environment and communicating with all levels of the organization.
• Strong analytical and quantitative skills.
• Ability to develop appropriate methodologies for collecting, analyzing and evaluating data. Strong personal computer skills.