Senior Executive Assistant - Development

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Admin Support (Non-Clinical)
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185214 Requisition #
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GENERAL SUMMARY:

 

Under limited supervision from a Senior Vice President of Philanthropy, provides personal and administrative support services such as preparing correspondence in final form, receiving visitors, scheduling meetings, maintaining files and conducting special projects as assigned. Duties require a thorough knowledge of supervisor's areas of responsibility in order to gather data and prepare reports, answer correspondence, conduct projects and so forth. All work is of a highly confidential nature.

 

PRINCIPAL DUTIES AND RESPONSIBILITIES:  
  • Represent Office of the Vice President 
  • Manage Calendar 
  • Information Management Filing (electronic, paper) 
  • Messaging (phone, email, in person)
  • Data Management (medical staff database, contract database, annual performance appraisal database, restricted funds database)
  • Project Management
  • Administrative Support to ECT Service (coordinate referrals & referral source and patient satisfaction; insurance verification, online ordering, time entry)

EDUCATION AND EXPERIENCE:

  • High School Diploma/GED is required.
  • Associate's Degree in business or a secretarial field from a business school or college or at least 4 years of experience as a Senior Executive Assistant.
  • Five to seven years progressively more responsible related work experience necessary in order to gain in-depth understanding of organizational policies, procedures, and operations in order to assume a variety of high-level administrative details.
  • Ability to read and write in order to proof and edit non-routine reports, correspondence and the like for sentence structure and readability as well as draft correspondence and reports, perform semi-complex arithmetic calculations when preparing administrative reports, monitoring budgets and the like, and develop and oversee maintenance of record keeping and filing systems.
  • Ability to type complex tables, forms, reports and the like from rough draft or dictation at 50 wpm and use one or more software packages. 

     Overview

       Henry Ford Health System, one of the largest and most comprehensive integrated U.S. health

       care systems, is a national leader in clinical care, research and education.  The system includes

       the 1,200-member Henry Ford Medical Group, five hospitals, Health Alliance Plan (a health

       insurance and wellness company), Henry Ford Physician Network, a 150-site ambulatory

       network and many other health-related entities throughout southeast Michigan, providing a

       full continuum of care.  In 2015, Henry Ford provided $299 million in uncompensated care.

       The health system also is a major economic driver in Michigan and employs more than 24,600

       employees.  Henry Ford is a 2011Malcolm Baldrige National Quality Award recipient.  The

       health system is led by President and CEO Wright Lassiter III.  To learn more, visit HenryFord.com.

     Benefits

       Whether it's offering a new medical option, helping you make healthier lifestyle choices or

       making the employee enrollment selection experience easier, it's all about choice.  Henry

       Ford Health System has a new approach for its employee benefits program - My Choice

       Rewards.  My Choice Rewards is a program as diverse as the people it serves.  There are

       dozens of options for all of our employees including compensation, benefits, work/life balance

       and learning - options that enhance your career and add value to your personal life.  As an

       employee you are provided access to Retirement Programs, an Employee Assistance Program

       (Henry Ford Enhanced), Tuition Reimbursement, Paid Time Off, Employee Health and Wellness

       and access to day care services at Bright Horizons Midtown Detroit, and a whole host of other

       benefits and services.

      Equal Employment Opportunity/Affirmative Action Employer

        Equal Employment Opportunity / Affirmative Action Employer Henry Ford Health System is

        committed to the hiring, advancement and fair treatment of all individuals without regard to

        race, color, creed, religion, age, sex, national origin, disability, veteran status, size, height,

        weight, marital status, family status, gender identity, sexual orientation, and genetic information,

        or any other protected status in accordance with applicable federal and state laws.

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