Instructional Design Project Coordinator (Hybrid - Detroit, MI)

GENERAL SUMMARY:

Under minimal supervision an Executive Leader, performs and/or manages project work of a generally complex nature aimed at improving operating systems and functions within Medical Education, with increasing responsibility for project and educational planning. Prepares reports and recommendations for management and coordinates implementation whenever possible. May act as a consultant on projects outside of specific assignments. Supervises tasks of support staff relative to assigned projects.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

• Works independently to manage complex projects involving coordination of multiple participants and teams aimed at improving systems and functions within Medical Education. Maintains a high level of responsibility for completion of projects within a department, Hospital or Region with strategic implications.
• Prepares project plans including scheduling, costs, personnel matters, and other operational concerns.
• As a project coordinator, has the following responsibilities:
  • developing and refining project scope and objectives
  • developing and refining project work plan
  • recommending and providing input for budget preparation
  • guiding day-to-day activities of the project team
  • facilitating and/or leading meetings and teams
  • coordinating written and verbal presentations of project findings, conclusions, and recommendations.
• Conceptualizes ideas, develops work plan, and plan execution into project format. Develops and determines priorities and monitors status of projects on an ongoing basis.
• Exercises independent judgment and makes difficult decisions.
• Works with all levels of the Hospital, Region, and System. Conducts interviews with users and performs various data gathering techniques. Fosters teamwork with all involved parties to insure efficient project operations.
• Documents current systems and operations. Analyzes systems, procedures, and operations and identifies opportunities for improvement. Identifies and tests alternative methods and procedures and identifies associated costs and benefits.
• Defines requirements to modify existing procedures or develops new system. Assists in the implementation of revised or new methods.
• Guides support staff in performing operations analysis and decision support activities. Establishes work schedules and priorities to ensure that workflow is controlled.
• Identifies internal staff development needs and opportunities for improvement or enhancement of staff skills.
• Makes recommendations to the GME Director of Instructional Design for improved standardization of project plan, including relevant internal stakeholder objectives, ensuring technical feasibility, ensuring resource availability and allocation, monitor and track participation, and costs associated with programs.
• Serves as a mentor to stakeholders, including specialists and program coordinators regarding the scheduling product’s capabilities and features. Creates job-aids to help individuals navigate the system and ensure their program meets participation expectations.
• Consistently evaluates processes and procedures and systems to identify areas for improvement; creates and maintains comprehensive program documentation; makes regular recommendations to the office and Director; oversees implementation and completion of identified recommendations.
• Participates in scholarly activity (i.e., papers, presentations, posters) at the institutional, regional, or national level; attend conferences and training to as required to maintain proficiency.
• Provides staff training, mentorship, and oversight for compliance with scheduling, attendance, and other systems to ensure program efficiency; conducts need assessment; develops job aids and tools to improve education; use and continually develop leadership skills.
• In collaboration with the GME Director of Instructional Design, makes strategic recommendations for both short and long-term departmental planning including process overhauls, improved efficiencies, and identifies opportunities for maximization of resources; track project performance, specifically to analyze the successfully completion of short and long-term goals; oversees implementation and completion.
• Plans, defines, and develops team schedules (digital and hard copy); adapts and responds to continuous change; coordinates with the Director and Manager to build schedules for academic year for HIEE, CPI, Faculty Development, DEIJ Taskforce, and other Institutional Curriculum programs.
• Provides materials for all programs including developing spreadsheets, diagrams, and process maps to document needs, establishing and maintaining relationships with vendors, and drafting CME applications for Institutional Curriculum and all other programs.
• Provides oversight and maintenance of attendance records for Institutional Curriculum, HIEE, CPI, and Faculty Development programs for faculty and trainees for system; ensures CME credits are assigned to all faculty and programs are delivered on-time, within the scope and budget allowable.