Executive Assistant - Primary Care Admin - Full Time/Days - Detroit
Executive Assistant - Primary Care Administration
Shift: Full Time - 40 Hours - Day Shift
Location: Henry Ford Corporate Office - One Ford Place, Detroit, MI 48202
General Summary:
We are seeking an experienced and highly professional Executive Assistant to provide comprehensive administrative and personal support to a Senior Level Executive or Henry Ford Medical Group Chair. This role requires exceptional organizational skills, discretion, and the ability to anticipate and manage the needs of a dynamic executive office. The Executive Assistant will handle a wide range of confidential and complex administrative responsibilities, serving as a key partner in ensuring the smooth operation of executive-level functions.
Key Responsibilities:
- Provide high-level administrative support, including preparing correspondence, reports, and presentations in final form.
- Manage calendars, scheduling meetings, conferences, and appointments while prioritizing competing demands.
- Coordinate domestic and international travel arrangements and prepare detailed itineraries.
- Organize and oversee events and executive meetings, ensuring seamless execution.
- Receive and interact with internal and external visitors, maintaining a professional and welcoming presence.
- Coordinate and oversee special projects, gathering and analyzing data to prepare confidential reports.
- Perform data entry and management, maintaining accurate records and files.
- Monitor budgets, track expenses, and perform semi-complex calculations for reporting purposes.
- Draft and proofread correspondence, ensuring accuracy, clarity, and confidentiality.
- Handle sensitive information with the utmost confidentiality, exercising sound judgment at all times.
Core Competencies:
- Communication: Strong written and verbal communication skills with the ability to interact effectively across all levels of the organization.
- Time Management: Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Organization: Strong organizational skills to maintain order, anticipate needs, and streamline processes.
- Technical Proficiency: Advanced skills in Microsoft Office Suite, Google Workspace, email/calendar management systems, and other office technologies.
- Calendar Management: Expertise in prioritizing and coordinating complex executive calendars.
Project Management: Skilled in leading and coordinating special assignments, ensuring timely and successful completion.
EDUCATION/EXPERIENCE REQUIREMENTS:
- Required: High School Diploma/GED.
- Preferred: Associate’s Degree in Business, Secretarial Science, or related field.
- 5–7 years of progressively responsible administrative experience supporting senior-level leadership.
- Strong ability to draft, proof, and edit reports, correspondence, and presentations.
- Proficient typing skills (50+ w.p.m.) and advanced knowledge of Microsoft Office and related software.
- Excellent interpersonal and communication skills to interact with a wide range of influential internal and external stakeholders.
- Strong analytical and organizational skills, with the ability to manage multiple priorities and deadlines.
Proven ability to exercise discretion and maintain confidentiality in handling sensitive matters.
Additional Details
This posting represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that incumbents may be asked to perform job-related duties beyond those explicitly described above.
Overview
Henry Ford Health partners with millions of people on their health journey, across Michigan and around the world. We offer a full continuum of services – from primary and preventative care to complex and specialty care, health insurance, a full suite of home health offerings, virtual care, pharmacy, eye care and other health care retail. With former Ascension southeast Michigan and Flint region locations now part of our team, Henry Ford’s care is available in 13 hospitals and hundreds of ambulatory care locations. Based in Detroit, Henry Ford is one of the nation’s most respected academic medical centers and is leading the Future of Health: Detroit, a $3 billion investment anchored by a reimagined Henry Ford academic healthcare campus. Learn more at henryford.com/careers.
Benefits
The health and overall well-being of our team members is our priority. That’s why we offer support in the various components of our team’s well-being: physical, emotional, social, financial and spiritual. Our Total Rewards program includes competitive health plan options, with three consumer-driven health plans (CDHPs), a PPO plan and an HMO plan. Our team members enjoy a number of additional benefits, ranging from dental and eye care coverage to tuition assistance, family forming benefits, discounts to dozens of businesses and more. Employees classified as contingent status are not eligible for benefits.
Equal Employment Opportunity/Affirmative Action Employer
Equal Employment Opportunity / Affirmative Action Employer Henry Ford Health is
committed to the hiring, advancement and fair treatment of all individuals without regard to
race, color, creed, religion, age, sex, national origin, disability, veteran status, size, height,
weight, marital status, family status, gender identity, sexual orientation, and genetic information,
or any other protected status in accordance with applicable federal and state laws.